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This Policy defines the measures and procedures to be followed to ensure the safe and lawful use of personal vehicles for business use, and to safeguard the Care Worker when travelling to and from the service user’s home:

1. Care Workers intending using their own vehicles as transportation to and from service user’s homes will ensure that the following conditions are satisfied prior to any care duties being undertaken:

1.1 The Care Worker holds a valid driving licence.

1.2 The vehicle is appropriately insured for business use. Where the Care Worker is likely to use his / her vehicle to

transport service users, for example on shopping trips, then the vehicle insurance must cover this eventuality.

1.3 The vehicle has valid car tax and MOT Certificate (where appropriate).

In this respect the Care Worker will be required to sign a Driver & Vehicle Declaration (ref Form No 4-002) which will be retained in the Care Worker’s personal records.

2. The Domiciliary Care Supervisor or Manager will verify the on-going validity of these conditions on an annual basis. To achieve this the Care Worker will undertake to provide sight of driving licence, car tax, insurance and MOT Certificate to the Domiciliary Care Services Supervisor or Manager for verification and recording.

3. The Care Worker will also be expected to maintain his / her vehicle in a roadworthy condition through servicing at appropriate intervals.

4. Smoking in the workplace is unlawful, and the service user’s own car is classified as a workplace from the Organisation’s viewpoint. This is of particular relevance where the car is used for “business use” which may involve transporting service users on shopping trips, or when the Care Worker smokes when travelling between service users, and where smoke can cling to clothing; this may be offensive to a non-smoking service user. Refer to Policy No 1205.

5. Ref Policy No 4101, all Care Workers working late or alone will be issued with mobile telephones and / or pagers and an emergency out-of-hours contact number, which must be carried on their person at all times.

6. Where Care Workers are required to work in particularly remote areas, consideration will be given to providing transport and / or an escort to the place of work.

7. In the event of breakdown, or adverse weather conditions that prevent the Care Worker from fulfilling a pre-arranged appointment, refer to Policy No 4301 for appropriate action to be taken and implementation of contingency plans to assure continuity of care for the service user.


Form No: 4-002 Driver & Vehicle Declaration

Form No: 4-102 Risk Assessment - Staff Working Late or Alone

Form No: 4-104 Lone Worker - Duty of Care - Accident / Incident / Near Miss Report

Form No: 4-105 Lone Worker - Health & Safety Training Record - Hazard Checklist

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